Maritime Intelligence Ltd (t/a Foreshore Events)

as organisers of the UKHMA Seminar series

Terms and Conditions (Exhibitors and Sponsors)

1. Definitions

"Client" means the company, delegate, or person named on the booking form for whom the Organiser has agreed to provide delegate facilities, exhibition space or sponsorship facilities in accordance with these conditions.

"Company" shall mean Maritime Intelligence Ltd (t/a Foreshore Events) of Maritime Centre,F5 Northney Marina, Hayling Island , Hants PO11 0NH United Kingdom trading as Foreshore Events.

"Organiser" shall mean the organisers appointed by the UKHMA. The UKHMA has appointed the Company to be Organiser for the Seminars in the calendar year 2015.

"Seminar" shall mean a seminar or meeting of the UKHMA

"UKHMA" shall mean the Harbour Masters' Association of the United Kingdom , the Isle of Man and the Channel Islands

The following terms and conditions apply to all Seminars in the calendar year 2015.

2. Charges

2.1 The charges for delegate fees, exhibition space or sponsorship facilities shall be set out in a rate card published by the Organiser prior to the event. Refreshments, beverages and lunch shall not be included in the standard charge unless specifically shown on the rate card.

2.2 All charges are liable to VAT at the prevailing UK rate.

2.3 The Organiser reserves the right to alter the charges from those published.

3. Booking

3.1 No booking will be deemed as accepted by the Organiser unless and until confirmed online or in writing by the Client and payment has been received in full. A VAT invoice and exhibitor/sponsor information sheet will be sent to acknowledge the booking. The invoice will be deemed to be received by the Client within 48 hours after the date on which the invoice is posted.

3.2 The Organiser reserves the right to make changes to the Seminar programme or exhibition or sponsorship facility, or postpone, cancel or discontinue the event, without prior notice to the Client. Under these circumstances, the Organiser will make reasonable effort to inform the Client at the earliest opportunity. In the event of a cancellation of the Seminar by the Organiser for whatever reason, the liability of the Company shall be for the return of the booking fee only. However, if the event is postponed for reasons beyond the direct control of the Organiser, this booking may be transferred to a revised date of the Seminar and all the terms and conditions herein shall apply to any such transferred booking.

3.3 The Organiser reserves the right to refuse or restrict anyone from attending the Seminar.

3.4 If a booking for the Seminar is made by telephone, the Organiser will confirm the booking only after receiving a booking form that is authorised for payment.

4. Cancellation

4.1 Cancellation of a booking will only be accepted by the Organiser if made in writing.

4.2 All cancellations are subject to a minimum 10% administration charge. Additionally, refunds or credit notes against invoices will be issued only subject to the following notice being given in writing by the Client to the Organiser:

Cancellation >30 days before the day of the Seminar

- 90%* refund of invoice value

Cancellation >14 and <31 days before the day of the Seminar

- 60%* refund of invoice value

Cancellation >7 and <15 days before the day of the Seminar

- 40%* refund of invoice value

Cancellation 7 days or less before the day of the Seminar

- No refund

Failure to attend on the day of the event for whatever reason

- No refund

* inclusive of 10% administration charge.

For the avoidance of doubt, "day" shall mean a full calendar day and not any 24 hour period.

4.3 Transfers of bookings to alternative or substitute Clients will be at the Organiser's discretion only.

5. Insurance

Exhibitors are advised to provide insurance for their displays to a minimum of third-party liability cover. Additional theft/damage insurance is recommended.

6. Liability

The liability of the Organiser and the UKHMA for any loss or damage resulting from the booking shall in no event exceed the total fee paid by the delegate, exhibitor or sponsor. Any dispute concerning the provision of services and/or the contract under which the services are provided is subject to the exclusive jurisdiction of the English courts and will be governed by English Law.

- ENDS -

6 January 2015